Policy Manual

 

1. Administrative and Finance
PDF Document Policy #
FLAG RAISING AND PROCLAMATION POLICY 1.10
ACCOUNTABILITY AND TRANSPARENCY 1.21
ACCOUNTING FOR TANGIBLE CAPITAL ASSETS 1.18
ASSET RETIREMENT OBLIGATIONS POLICY 1.25
BOARDS AND COMMISSIONS 1.4
BOOKING OF COUNCIL CHAMBERS AND COMMITTEE ROOM 1.11
CIVIL MARRIAGE SOLEMNIZATION POLICY 1.24
COLLECTIONS (ACCOUNTS RECEIVABLE, TAX, WATER & SEWER) 1.9
COLOUR CODE FOR MUNICIPAL BUILDINGS 1.2
EXTERNAL COMMUNICATIONS POLICY 1.1
FINANCIAL STATEMENT 1.14
FORT FRANCES COOPERATIVE PURCHASING GROUP 1.3
HIGH SCHOOL PARTICIPATION ON COUNCIL APPOINTED COMMISSIONS, BOARDS, COMMITTEES 1.6
INVESTMENTS 1.15
LONG TERM CAPITAL FINANCIAL PLAN 1.19
EXTERNAL COMMUNICATIONS POLICY 1.1
MEMBERSHIPS AND GRANTS 1.16
MUNICIPAL SIGNIFICANT EVENT POLICY 1.27
OPENING OF COUNCIL MAIL 1.5
PROCUREMENT 1.12
PROVINCIAL OFFENSES ACT COLLECTION / WRITE OFF 1.13
PUBLIC NOTICE POLICY Policy 1.8
SALE OF SURPLUS LAND 1.7
USE OF CORPORATE RESOURCES IN ELECTION PERIODS 1.17
PURCHASING CARD  1.09
USE OF CORPORATE LOGO, CREST POLICY 1.26
VIDEO SURVEILLANCE POLICY 1.22
VOLUNTEER RECOGNITION POLICY 1.23
CLAIMS HANDLING POLICY 1.26

2. Community Services
PDF Document Policy #
ACCESS TO RECREATION AND LEISURE 2.6
ALCOHOL 2.1
FACILITY RENTAL 2.5
MEMBERSHIP AND PROGRAMS 2.15
MUSEUM CONSERVATION 2.14
MUSEUM AND CULTURAL CENTRE COLLECTION MANAGEMENT 2.10
MUSEUM AND CULTURAL CENTRE EXHIBITION 2.11
MUSEUM AND CULTURAL CENTRE FINANCE 2.9
MUSEUM AND CULTURAL CENTRE INTERPRETATION & EDUCATION 2.12
MUSEUM AND CULTURAL CENTRE RESEARCH 2.2
MUSEUM AND CULTURAL CENTRE STATEMENT OF PURPOSE 2.8
TOWNSHEND THEATRE OPERATIONS 2.3
VANDALISM AND WILFUL DAMAGE 2.7

3. Human Resources
PDF Document Policy #
ACCESSIBILITY STANDARDS FOR CUSTOMER SERVICE 3.26
SOCIAL MEDIA CONDUCT 3.27
CHILDREN'S COMPLEX DRESS CODE 3.24
CRIMINAL BACKGROUND CHECK 3.13
DISCONNECTING FROM WORK 3.8
DRESS CODE 3.17
EMPLOYEE APPRECIATION / RECOGNITION AND EXPRESSION OF CARE 3.34
EMPLOYEE CONDUCT 3.7
EMPLOYEE CONFIDENTIALITY 3.4
INDIVIDUAL ACCOMMODATION PLAN 5.42
INFORMATION TECHNOLOGY RESOURCES 3.20
LEAVE OF ABSENCE WITHOUT PAY 3.5
MANAGEMENT / NON-UNION BENEFITS 3.10
MANAGEMENT NON-UNION SALARY ADMINISTRATION 3.6
MUNICIPAL AND EMPLOYEE VEHICLES 3.16
PERFORMANCE APPRAISAL 3.30
PERSONNEL SELECTION 3.15
REPRESENTATION AND SPECIAL EVENT FUNCTIONS 3.21
RESPONSIBILITY ALLOWANCE 3.19
SMOKING 3.1
STAFF ATTENDANCE AT COUNCIL MEETINGS 3.22
STUDENT EMPLOYMENT 3.28
TRAINING AND DEVELOPMENT 3.2
TRAVEL 3.11
VOLUNTARY CONTRIBUTIONS TO CHARITIES THROUGH PAYROLL DEDUCTION 3.18
VOLUNTEER FIREFIGHTER EMPLOYMENT 3.14
PREGNANCY AND PARENTAL LEAVE FOR MEMBERS OF COUNCIL 3.31
COUNCIL / STAFF RELATIONS 3.32
CHIEF ADMINISTRATIVE OFFICER (CAO) PERFORMANCE APPRAISAL 3.33
PUBLIC CONDUCT POLICY 3.9
VOLUNTEER POLICY 3.4

4. Operations and Facilities
PDF Document Policy #
AIRPORT MANAGEMENT STRUCTURE MODIFIED 4.25
BOATERS USING THE SORTING GAP MARINA BOAT RAMP 4.21
CEMETERY INTERMENT 4.16
CONTRACTOR'S PROCEDURE FOR WORKING WITHIN TOWN'S RIGHT OF WAY 4.14
DEVELOPMENT FILL 4.12
DISCHARGE OF WTP CLARIFIER SLUDGE INTO THE SANITARY SEWER COLLECTION SYSTEM 4.18
DISCOUNTING OF AVIATION FUEL AT AIRPORT 4.20
INTERNAL USE OF TOWN OWNED EQUIPMENT 4.3
LANDFILL SITE GATE POLICY 4.2
OFF LOADING SODA ASH AT THE WATER TREATMENT PLANT 4.19
SELLING OR LOANING MATERIAL TO THE PRIVATE SECTOR 4.13
SOP A MAJOR CHLORING GAS LEAK IN THE EQUIPMENT ROOM AT THE WATER TREATMENT PLANT 4.7
SOP BACTERIOLOGICAL TESTING FOR WATER MAINS 4.11
SOP BREAKDOWN OF EQUIPMENT AT THE WATER TREATMENT PLANT 4.6
SOP DE-CHLORINATION 4.10
SOP DESTRUCTION OF WATER TOWER AND TREATMENT PLANT 4.24
SOP DISINFECTION OF WATER MAINS 4.9
SOP FLUSHING OF WATER MAINS 4.8
SOP HYDRO POWER OUTAGE FOR OPERATING THE POWER SYSTEM 4.5
SOP PANDEMIC SITUATION 4.23
SOP RAW WATER SOURCE CONTAMINATION 4.4
SOP THAWING OF WATER SERVICES USING DBH MACHINE 4.26
SOP UPLUGGING PRIVATE SANITARY SEWER SERVICES 4.22
SOP WATER MAIN BREAKS AND REPAIRS 4.15
USE OF PESTICIDES IN AND AROUND WATER WORKS 4.17
WINTER CONTROL OPERATIONS 4.1
STRATEGIC ASSET MANAGEMENT POLICY 4.28

Indigent Burial / Unclaimed Found Bodies Burials

 4.29
TREE CANOPY 4.30

5. Health and Safety
PDF Document Policy #
ACCIDENT INVESTIGATION 5.5
AIRPORT SAFETY 5.39
COMMUNICABLE DISEASE 5.11
CONFINED SPACE
CONFINED SPACE FORMS: 		5.16
CONTRACTOR OCCUPATIONAL HEALTH AND SAFETY 5.9
CRITICAL INJURY REPORTING AND INVESTIGATION 5.6
EMERGENCY PROCEDURES 5.21
EMERGENCY PROCEDURE DURING A THUNDER/LIGHTNING STORM 5.38
EQUIPMENT PURCHASE / REPLACEMENT 5.15
FIRE SAFETY PLAN 5.37
FIRST AID 5.7
FLUORIDE HANDLING POLICY 5.26
GENERAL SAFETY RULES 5.32
HAZARDOUS MATERIALS CONTROL 5.12
HEALTH AND SAFETY COMMUNICATION 5.27
HEALTH AND SAFETY ENFORCEMENT AND DISCIPLINE 5.28
HEALTH AND SAFETY TRAINING 5.2
HOT WORK 5.18
HOUSEKEEPING 5.29
INDIVIDUAL RESPONSIBILITY 5.14
INFECTION CONTROL 5.42
JOINT OCCUPATIONAL HEALTH AND SAFETY COMMITTEES 5.3
LOCKOUT / BLOCKOUT 5.17
MINISTRY OF LABOUR SITE VISITS 5.13
MODIFIED WORK PROGRAM 5.23
HEALTH AND SAFETY POLICY 5.1
PERSONAL PROTECTIVE EQUIPMENT 5.8
PHYSICAL DEMANDS ANALYSIS 5.41
REFUSAL TO WORK 5.15
REPORTING OF HAZARDOUS CONDITIONS 5.30
SIGNALER PROCEDURE 5.25
SOP - CIVIC CENTRE RE-OPENING DURING COVID-19 N/A
STANDARD OF DRESS 5.24
STANDARD OPERATING PROCEDURES 5.22
TRAFFIC CONTROL 5.35
TRENCHING SAFETY 5.36
WHMIS COMPLIANCE 5.33
WORKING IN HIGH PLACES 5.10
WORKING IN THE VICINITY OF OVERHEAD ENERGIZED ELECTRICAL LINES 5.31

WORKPLACE HARASSMENT 
WORKPLACE VIOLENCE

 5.34 & 5.34.1
WORKPLACE INCIDENT REPORTING 5.20
WORKPLACE INSPECTION 5.4

6. Standard Operating Procedures for Public Works & Memorial Sports Centre
PDF Document Policy #
Propane Handling (Memorial Sports Centre) N/A
Propane Handling (Public Works) N/A
Traffic Control on Public Works Job Sites N/A
Rotary Lift Vehicle Hoist and Rolling Jacks N/A
Filling Chlorine Acid Vats at the Memorial Sports Centre N/A
Ice Edger Operation at the Memorial Sports Centre N/A
SOP, 3500 psi Portable Pressure Washer N/A
SOP, Working with Aspestos Cement AC Pipe N/A

8. Planning & Development
PDF Document Policy #
LOCAL IMPROVEMENT POLICY 6.1
SALE OF TOWN LANDS 6.2
MUNICIPAL CANNABIS POLICY 6.3
STREET NAMING AND RENAMING 6.4

9. Governance / Council
PDF Document Policy #
COUNCIL REMUNERATION POLICY 1.1
POLICIES FRAMEWORK POLICY 9.1
PUBLIC COMPLAINT POLICY 3.12