Submit Correspondence

CORRESPONDENCE TO COUNCIL 

If you would like to provide information to Members of Council, please review the following information.  All correspondence should be addressed to ‘Mayor and Members of Council’ in order to be considered for placement on a Council agenda.  Correspondence of this nature will generally appear within the Council Consent section of the agenda, which will be referred to administration.

  • All correspondence should be addressed to "Mayor and Members of Council" or similar in order to be considered for placement on a Council agenda.
  • Correspondence of this nature will generally appear within the Correspondence section of the agenda.
  • If you would like your letter to be circulated to certain members of Council, please specify.  In this case, your letter will ONLY be circulated to the specified members of Council and your letter will NOT be placed on an agenda.
  • Submissions may be:
  • Submissions must be received by 12:00 noon on the Wednesday prior to a meeting date.
  • Responses will be provided in the same manner in which the correspondence was received.
  • Do not include personal information within the correspondence if you do not wish this information to be made public.
  • NOTE:  Letters containing profanity or submitted anonymously will NOT be circulated nor placed on an agenda.
  • Individuals who make submission to Council should be aware that their correspondence may become part of the public record and may be made available to the public through the agenda process which includes publication on the Town’s website.
  • If you feel that there is a compelling reason that your correspondence to Council should not be included on the agenda and released to the public, please notify the Municipal Clerk’s Office.

Office of the Clerk
clerks@fortfrances.ca
(807) 274-5323