The Town of Fort Frances has populated a new iCompass feature known as 'Portal' and 'Board Manager'. There is a wealth of information that has been added and continues to be added. Please click here to view the town's Portal.
One of the most important documents used by Mayor, Council and Administration is the Procedural By-law. The Municipal Act, 2001 indicates that every municipality and local board shall pass a Procedure By-law for governing the calling, place and proceedings of meetings. Click here to view the Consolidated Procedure By-law 46~20 updated May 9, 2022.
Amendments to the Municipal Act in the form of Bill 68, Modernizing Ontario's Municipal Legislation Act have brought new requirements that a Registry be maintained which lists conflict of interest claims made by Members of Council. As submissions are received, the list can be found by clicking below for current year and previous year.
- Current declaration forms can be located on the Town Portal.
- 2019 - summary (PDF) of declaration of interest forms
- 2018 - previous year (PDF) summary of declaration of interest forms
Code of Conduct / Integrity Commissioner
Bill 68, the Modernizing Ontario Municipal Legislation Act, 2017 received Royal Assent on May 30, 2017. One aspect of this legislation was the requirement for Ontario Municipalities to implement a Code of Conduct and appoint an Integrity Commissioner.
On February 25, 2019, Council passed by-law 04/19, being a by-law to adopt a Code of Conduct for Members of Council, Local Boards and Committees of the Corporation of the Town of Fort Frances. Additionally, on the same date, Council passed by-law 05/19, being a by-law to appoint Paul S. Heayn as the Integrity Commissioner for the Corporation of the Town of Fort Frances.
The code of conduct is intended to demonstrate a commitment to the public that members of Council, Local Boards and Committees of Council will act with integrity, fairness, consistency, respect and within the law without prejudice or bias.
The Integrity Commissioner will report to Council on:
- The application of the code of conduct to members of council;
- The application of any procedures, rules or policies governing the ethical behavior of members of council;
- The application of the Municipal Conflict of Interest Act.
Complaints and inquiries can be directed to the Municipal Clerk’s Office, who will forward to the Integrity Commissioner. The Integrity Commissioner will process it in accordance with the IC Inquiry Protocol (Schedule B to By-law 04/19).
Closed Meeting Investigator
The Town of Fort Frances is committed to providing an open and transparent government process for the public. All Committee of the Whole, Council and various boards and committee meetings are open to the public. Under section 239 of the Municipal Act, 2001, as amended, states that a part of a meeting may be closed to the public under the following circumstances:
Meetings open to public
239 (1) Except as provided in this section, all meetings shall be open to the public. 2001, c. 25, s. 239 (1).
(2) A meeting or part of a meeting may be closed to the public if the subject matter being considered is,
- the security of the property of the municipality or local board;
- personal matters about an identifiable individual, including municipal or local board employees;
- a proposed or pending acquisition or disposition of land by the municipality or local board;
- labour relations or employee negotiations;
- litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
- advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
- a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act;
- information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them;
- a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization;
- a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or
- a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26.
(3) A meeting or part of a meeting shall be closed to the public if the subject matter being considered is,
- a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or
- an ongoing investigation respecting the municipality, a local board or a municipally-controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of this Act, or the investigator referred to in subsection 239.2 (1). 2014, c. 13, Sched. 9, s. 22.
Educational or training sessions
(3.1) A meeting of a council or local board or of a committee of either of them may be closed to the public if the following conditions are both satisfied:
- The meeting is held for the purpose of educating or training the members.
- At the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee. 2006, c. 32, Sched. A, s. 103 (1).
The Town of Fort Frances has appointed an independent person to investigate any complaints made to them by the public about closed meetings. The Town of Fort Frances has appointed Paul Heayn. The investigator is independent and arms-length from the Town and Town Council and will report on their findings directly to Town Council.
Anyone wishing to question the appropriateness of a meeting that was closed in full or in part to the public must submit their request in writing through e-mail or a letter to the Municipal Clerk outlining your name, contact information, date of the closed session, item number that was discussed in closed session. All requests will be forwarded to the Closed Meeting Investigator and will be treated as confidential. The Investigator will decide whether an investigation is warranted and if so, conduct his investigation and submit his findings and recommendation to an open meeting of Town Council.
Correspondence to Council
If you would like to provide information to Members of Council, please review the following information.
All correspondence should be addressed to ‘Mayor and Members of Council’ in order to be considered for placement on a Council agenda. Correspondence of this nature will generally appear within the Council Consent section of the agenda, which will be referred to one of the Executive Committees.
If you would like your letter to be circulated to certain members of Council, please specify. In this case, your letter will ONLY be circulated to the specified members of Council and your letter will NOT be placed on an agenda.
Submissions may be dropped off at the Civic Centre reception desk, mailed, faxed or e-mailed (firstname.lastname@example.org).
Submissions must be received by 12:00 noon on the Thursday prior to a meeting date.
Responses will be provided in the same manner in which the correspondence was received.
Do not include personal information within the correspondence if you do not wish this information to be made public.
NOTE: Letters containing profanity or submitted anonymously will NOT be circulated nor placed on an agenda.
Individuals who make submission to Council should be aware that their correspondence may become part of the public record and may be made available to the public through the agenda process which includes publication on the Town’s website.
If you feel that there is a compelling reason that your correspondence to Council should not be included on the agenda and released to the public, please notify the Municipal Clerk’s Office.
Provincial and Federal Area Representatives
Member of Provincial Parliament (MPP)
Office of Hon Greg Rickford, Ontario MPP
279 Scott St, Suite 1
Fort Frances, ON P9A 1G8
Toll free: 1-800-465-8501
Troy Kadikoff, Constituency Assistant
Member of Federal Government (MP)
Marcus Powlowski, MP - Thunder Bay - Rainy River
House of Commons
Ottawa, ON K1A 0A6
Fort Frances Constituency Office
271 Scott Street